Equal Employment Opportunity: Sawtooth School for Visual Arts is an Equal Opportunity Employer, and as such, we recognize our responsibility to embrace and promote Diversity, Equity, and Inclusion throughout our programming, staff, and faculty. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

 

Position Description: Executive Director

The Executive Director serves as the chief administrative officer of the Sawtooth  School for Visual Art (SSVA), and reports directly to SSVA’s Board of Directors. The Executive Director is responsible for leading and directing the organization and for the  day to day operation of SSVA. This includes, but is not limited to personnel, fiscal, and facilities management; program development; fundraising; strategic planning; and public relations. All program directors and administrative staff reports directly to the Executive Director. 

Principal Duties and Responsibilities: 

The Executive Director is responsible for personnel management, including, but not limited to the following:

  • Recruit, hire, train and develop staff; including ongoing professional development.
  • Manage documentation of personnel and serve as organization liaison for individual concerns. 
  • Establish performance goals/objectives and conduct performance evaluations and performance counseling. 
  • Structure and administer compensation plans. 
  • Coordinate with the Board of Directors to establish/revise personnel policies.
  • Assess and recommend improvements in organizational/staff structure and job descriptions. 
  • Maintain staff vacation records and assure that staff is available during regular business hours. 
  • Record and update staff job descriptions as needed.
  • Convene regular staff meetings to promote communication between coordinators, the Executive Director, and the Board.

The Executive Director is responsible for fiscal management, including, but not limited to the following:

  • Assist the Treasurer and President of the Board in the preparation of yearly budgets and business plans. 
  • Provide accurate reporting of all funds: operating (including the store and gallery  sales and artist commissions) grant awards, donations, etc. 
  • Provide Arts Council with Quarterly Program Analysis Report. 
  • Write and submit grant applications.
  • Write and submit grant reports when required. 
  • Oversee accounting, bookkeeping, and maintenance of financial records and relationships. 
  • Sign checks, approve purchases and provide day to day oversight of budget and cash flow.  
  • Oversee third-party financial audits and submit state and federal tax reports.
  • Update, apply for and keep current the North Carolina solicitation license and any other required legal documentation and licensing.

The Executive Director is responsible for facilities management, including, but not limited to the following:

  • Manage relationships and negotiate contracts with service suppliers, lease holders, contractors. 
  • Determine the short and long term operational needs with regard to all equipment/ office/personnel and facilities and develop plan to address them. 
  • Respond to requests for facility rental by outside groups. 
  • Promptly attend to all facilities repairs, maintenance and work orders are and ensure  that all office equipment is in good working order. 
  • Assist in general office procedures.
  • Answer phones. 
  • Provide customer service. 
  • Process registrations.
  • Process incoming email regarding programs/events/class and camp inquiries.
  • Order office supplies as needed. 

The Executive Director is responsible for program development, including, but not limited to the following:

  • Ensure programs are consistent with the mission and vision of SSVA.
  • Ensure programs are delivered in a professional, cost-effective manner.
  • Assess and recommend improvements, additions, deletions to programming.
  • Respond to the needs of specific groups who visit or rent the facility, i.e., Leadership  Winston-Salem Arts Day.
  • Develop programs or events tailored to the request.
  • Process invoices related to these activities.
  • Cultivate relationships with outside groups. 

The Executive Director is responsible for fundraising, including, but not limited to the following:

  • Management of all facets of annual membership and fundraising efforts, i.e., special events, annual appeals, capital fund drives. 
  • Serves as staff support for the Development Committee of the SSVA Board of Directors. 
  • Serve as organization liaison on all special events and fundraising committees to assure smooth operations concerning facilities usage, studio availability and established vendors and accounts information. Maintain records for each event. 
  • Identify, research, and investigate new funding opportunities from corporations,  foundations, government, and individual sources. 
  • Management of grant proposal process including grant research and grant writing.
  • Stewardship and cultivation of key SSVA prospects and donors.
  • Develop and maintain successful relationships with funding agents, agencies, donors, and members. 
  • Acknowledge any donations, contributions, and memberships received by letter  including tax ID#. 
  • Prepare donor recognition listings for quarterly catalog.

The Executive Director is responsible for strategic planning, including, but not limited to the following:

  • Facilitate, help develop and implement strategic plans in concert with the Board of Directors. 
  • Provide routine progress reports on strategic plan implementation to the Board of Directors. 
  • Assess and recommend amendments to strategic plans, if necessary.
  • Participate in board development and help identify prospective members to fulfill  SSVA needs. 

The Executive Director is responsible for public relations, including, but not limited to the following:

  • Communicate clearly and effectively with a wide range of people and organizations, including media. 
  • As needed send press releases on events, awards, and other pertinent  information. 
  • Consult on the design of all flyers, posters for special events, workshops,  classes (quarterly catalogs) and camps.  
  • Review and edit all advertising pieces and marketing collateral, including  quarterly course catalogs. 
  • Respond to inquiries from the press and general public.
  • Write and submit grants for advertising assistance. 
  • Represent and promote the SSVA at all governmental levels and build relationships with community and elected leaders. 

Qualifications and Experience: 

  • Preferred masters degree in arts management, fine arts, or related disciplines.
  • Preferred minimum of three years executive management in a non-profit organization.
  • Proven record of non-profit fundraising, including grant writing and annual appeals.
  • Experience in team leadership, staff management, and managing organizational change. 
  • Preferred skills include: team building, dynamic leadership, conflict resolution,  relationship building, networking, public speaking, advocacy, advanced writing, computer literacy, arts education program design and implementation, ability to  access resources, budgeting and financial reporting, strategic planning 
  • Ability to develop a creative and supportive atmosphere in which staff, faculty, and  volunteers will consistently reach SSVA’s goal of providing quality arts education experiences to the community.

Compensation and Benefits: 

Company-wide employee benefits offered include QESHRA insurance reimbursement,  and four (4) weeks of paid time off with additional sick leave and holidays.

Submission and Deadline: 

Interested persons should submit a cover letter, resume, and three professional references including one supervisor/board member to amyjordan@sawtooth.org, by November 30, 2022, or until position is hired. Submissions will be considered as they  are received.

 


 

Position Description: Senior Director of Finance

The Senior Director of Finance is responsible for directing the financial and accounting functions of the  corporation in accordance with accepted accounting principles (GAAP). The Senior is a key part of the  leadership team, providing financial analysis to support key strategic initiatives. 

Essential Functions: 

  • Participate in the development of Sawtooth’s plans and programs as a strategic partner.
  • Provide timely and accurate analysis of budgets, financial reports, and financial trends in order to assist the Executive Director, the Board, the Finance Committee and other staff in performing their responsibilities. 
  • Enhance and/or develop, implement, and enforce policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of Sawtooth.
  • Establish credibility throughout Sawtooth and with the Board as an effective developer of solutions to business challenges. 
  • Continual improvement of the budgeting process through education of department managers on financial issues impacting department budgets. 
  • Optimize the handling of bank and deposit relationships and initiate appropriate strategies to enhance cash position. 
  • Be an advisor from the financial perspective on any contracts into which the corporation may enter. 

Primary Functions: 

Financial Management 

  • Preparation of payroll for employees and contractors (currently, 15th and end of each month)  through the online system, including the payment of related taxes and the filing of quarterly and annual payroll tax returns and forms. 
  • Cash Management, including the depositing of cash and checks, payment of approved vendor invoices, consignment sales proceeds, sales tax, cash transfers, etc. 
  • Reconcile bank accounts and provide reconciliation and bank statement copies to Executive Director each month. 
  • Maintain the general ledger, including appropriate reconciliations of balance sheet accounts. 
  • Preparation of monthly Financial Statements for the Executive Director, Finance Committee and Board, and other reports as requested. 
  • File for sales tax refunds from the state. 
  • Work with Executive Director on development of annual budget. 
  • Assist in the development and implementation of systems and procedures as needed.
  • Staff liaison for the annual accounting audit and preparation of IRS form 990.
  • Performs all other related duties as assigned by Executive Director.

Human Resources Management 

  • Maintenance of employee and contractor payroll files. 
  • Maintenance of employee handbook, including establishing/revising personnel policies.
  • Participate in the hiring of new staff. 
  • Assess and recommend improvements in organizational/staff structure and job descriptions.
  • Record and update staff job descriptions as needed. 
  • Participate in establishing compensation plans for new hires. 
  • Establish performance goals/objectives and conduct performance evaluations and performance counseling. 
  • Work with Department heads to establish and implement onboarding process for new hires. 

Competencies: 

  • Financial Management 
  • Business Acumen 
  • Communication Proficiency 
  • Ethical Conduct
  • Leadership Performance Management 
  • Personal Effectiveness/Credibility 
  • Problem Solving/Analysis/Strategic Thinking 
  • Supervisory Responsibility: none 

Required Education and Experience: 

Bachelor’s degree in accounting required or 5 to 7 years of related experience and/or training or equivalent combination of education and experience. 

Compensation and Benefits: 

Salary is dependent on experience.  Company-wide employee benefits offered include QESHRA insurance reimbursement, and four (4)  weeks of paid time off with additional sick leave and holidays. 

Submission and Deadline: 

Interested persons should submit a cover letter, resume, and three professional references including one supervisor/board member to amyjordan@sawtooth.org, by November 30, 2022, or until position is hired. Submissions will be considered as they are received. 

 


 

Position Description: Director of Ceramics

The Director of Ceramics will develop and manage a diversified, innovative and high-quality arts educational program in hand-building, wheel-throwing and clay sculpture. As appropriate, this pro gram area may also include classes for young adults and middle and high school students. The  Director of Ceramics must be flexible, have excellent customer service instincts and take direction well.  

Essential Functions of Studio: 

  • Maintain the physical plant appearance/use of the studio facilities and ensure the props, equipment, supplies, and other items necessary for instruction are purchased within budget and available in a timely manner for the completion of class activities.  
  • Supervise and manage the completion of all student art projects, including kiln firings.
  • Train staff, students, residents and interns in the use of studio equipment and studio safety  protocols 
  • Schedule for loading, unloading, and firing gas, electric and wood fired kilns
  • Inventory and budget for supplies 
  • Studio environmental health and safety policies and safe handling and disposal of studio materials 
  • Work closely with vendors on equipment and supply needs and with kiln manufactures for  technical support 

Administrative Functions: 

  • Act as the point-of-contact for the students and teachers.
  • Observe instructors and provide performance evaluations to the instructors and to the Executive Director on a regular basis.
  • Process and provide instructor pay schedules with documentation of hours worked to the bookkeeper each pay period.
  • Secure, maintain, and file all contracts for all instructors.
  • Train, orient, evaluate, and maintain competent artists instructors for all courses.
  • Coordinate and maintain an appropriate mix of courses and workshop that are artistically and educationally sound. 
  • Contract with and negotiate teacher pay rates within approved guidelines.
  • Create the Ceramics course descriptions and schedules for the quarterly class catalogues.
  • Enter courses into Class Management System and update entries on a quarterly basis or as needed.  
  • Process registrations (email, walk-in, or phone), answer phones, and provide excellent customer service when in the office.
  • Updates to Google Calendar and other applications as necessary.
  • Updates to master list database for changes of addresses or new instructors.
  • Monitor enrollment of each class, canceling if necessary, notifying instructor and students, and requesting refunds or credits for paid students. 
  • Handling customer relations and complaint resolution.
  • Order supplies, coordinate classroom resources, and help with any set-up required for class es, workshops and Taste of Art experiences. This includes, in some instances, working on Saturday and/or Sundays.
  • Handling other duties as assigned by the Executive Director.

Expected Hours of Work: 

The Director of Ceramics is a full time salaried employee who works an average of 40 hours per  week, Monday through Friday, and evenings and/or weekends as needed and in consultation  with the Executive Director.  

Competencies: 

  • Artistic Proficiency in Ceramics  
  • Communication Proficiency  
  • Ethical Conduct Leadership  
  • Performance Management
  • Personal Effectiveness/Credibility
  • Problem Solving/Analysis
  • Strategic Thinking  

Supervisory Responsibility:

Instructors, Ceramics Technicians, Interns, and Residents

Education and Experience: 

MFA or higher in Ceramics and experience with Residencies 

Benefits:

Company-wide employee benefits offered include QESHRA insurance reimbursement, and four (4) weeks of paid time off with additional sick leave and holidays.  

Submission and Deadline:

Interested persons should submit a cover letter, resume, and three professional references including one supervisor/board member to amyjordan@sawtooth.org, by November 30, 2022, or until position is hired. Submissions will be considered as they are received. 

 


 

Position Description: Program Director – Textiles

Pay Rate: 17.00 per hour
Hours: Part time, minimum of 20 hours per week. Schedule may fluctuate depending upon the needs of program

Job Brief: Develop and manage a diversified, innovative, and quality arts educational program in a specific department for a diverse student population. Collaborate with Lead Program Director to ensure overall curriculum meets the needs/demand of student population.

Job Responsibilities:

  • Develop, coordinate, and maintain an appropriate mix of courses and workshops that are artistically and educationally sound.
  • Contract, negotiate pay rates within approved guidelines, and train, orient, evaluate, and maintain high quality artist instructors for all courses.
  • Manage department budget and expenses, and track revenue and growth.
  • Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Manage administrative responsibilities associated with instructors including contracts and payment
  • Act as the point-of-contact for students and handle customer relations
  • Maintain studio facilities and ensure that equipment, supplies, and other items necessary for instruction are purchased within budget and available in a timely manner for the completion of class activities.
  • Create the course descriptions and schedules for the quarterly class catalogue and enter in the ProClass registration system
  • Process registrations (email, walk-in, or phone), answer phones, and provide excellent customer service when in the office.
  • Teach classes and substitute for instructors when needed.
  • Order supplies, coordinate classroom resources, and help with any set-up required for classes, workshops, and Taste of Art experiences. This includes, in some instances, working on Saturday and/or Sundays.
  • Perform the administrative and record-keeping responsibilities as outlined by the Executive Director and as needed to account for transactions and activities.
  • Handling other duties as assigned by the Executive Director.

Qualifications: 

  • MFA (Master of Fine Art) preferred with a minimum of BA (Bachelor of Art) from four-year college or university in related field.
  • Computer skills required: Internet Software; Microsoft Office; electronic file management, electronic calendaring, Windows operating systems, Google Docs, and internet software, Pro Class Software.
  • Other skills required: Proficiency in studio equipment management and operation.

Interested applicants should send a cover letter and resume to Sawtooth’s Executive Director Amy Jordan, amyjordan@sawtooth.org