Work at Sawtooth: Director of Youth Programs
Summary of Job:
The Director of Youth Programs will develop curriculum for and manage a diversified, innovative, quality arts education program for youth (pre-K and through 12th Grade) in coordination with other studio directors. The position is a part-time (30-35 hours/week) non-exempt employee. Hours are subject to change seasonally. Summer months may require 40+ hours/week.
- Design, coordinate and implement sequential and non-sequential mix of age appropriate courses and workshops in multiple disciplines, including but not exclusively – painting, drawing, ceramics, photography, animation, digital arts, glass, metals, woodworking, textiles and printmaking.
- Contract, negotiate pay rates within approved guidelines, train, orient, evaluate, and maintain competent artist instructors for all courses.
- Address student and teacher safety, including the creation and dissemination of all emergency procedures including safety drills when appropriate.
- Secure, maintain, and file contracts for all instructors.
- Process and provide instructor pay schedules with documentation of hours worked to the bookkeeper each pay period.
- Develop and maintain artistically and educationally sound classes and workshops.
- Observe instructors and provide performance evaluations to the instructors and to the Executive Director on a regular basis.
- Act as the point-of-contact for students and parents.
- Maintain the physical plant appearance/use of the studio facilities and storage closets and ensure that equipment, supplies, and other items necessary for instruction are available and in good condition.
- Supervise and manage the completion of all classes/projects of students.
- Create the course descriptions and schedules for the quarterly class catalogue.
- Enter courses into registration software and update entries on a quarterly basis as needed.
- Process registrations (email, walk-in, or phone), answer phones, and provide excellent customer service when in the office.
- Perform the administrative and record-keeping responsibilities as outlined by the Executive Director and as needed to account for transactions and activities, including, but not limited to:
– Issuance of instructor contracts, pay rates, payment requests, and instructor pay schedules.
– Updates to session database in relation to instructors, pay rates, classes.
– Updates to master list database for changes of addresses or new instructors.
– Documentation of quarterly department totals.
– Monitor enrollment of each class, canceling if necessary, notifying instructor and students, and requesting refunds or credits for paid students.
– Responding to scholarship inquiries and submitting completed applications along with recommendations for granting support.
– Handling customer relations and complaint resolution.
- Teach classes and substitute for teachers when needed.
- Attend weekly staff meetings as designated by the Executive Director.
- Handle customer relations and complaint resolutions.
- Develop and coordinate outreach opportunities with community organizations, public/private schools and clubs.
- Develop and implement customized workshops/classes for a variety of organizations
- Coordinate and host community open house events to generate exposure and market programming.
- Performs other duties as assigned by Executive Director.
Knowledge, Skills, and Abilities:
- Studio Director must be an experienced artist in the selected discipline(s).
- Documented experience as a working artist and appropriate teaching experience.
- Degree in art or other appropriate area is required, along with documented experience
- Proficiency in Microsoft Office Suite: PowerPoint, Word, and Excel. Including the ability to do a mail merge bulk mail letter).
- Able to use class registration software (CRM database experience preferred).
- Working knowledge of Facebook, YouTube, Vimeo, and similar Social Media products.
- Group email distribution, photo editing and Windows Media proficiency
- Must maintain records and files in a highly organized fashion.
- Must be able to work with and interact constructively with all staff and instructors in a team environment.
Expected Hours of Work:
30-45 hours per week depending on season; specific office hours determined in coordination with Executive Director.
Work Environment and Physical Requirements:
· Maintains physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following: walking, bending, stretching, lifting, standing or sitting for extended periods of time, operating assigned equipment.
· Ability to work flexible/overtime hours, as needed.
TO APPLY: Please email Executive Director Amy Jordan with a cover letter and resume: firstname.lastname@example.org.