Essential Functions:


  • In coordination with program directors, design, coordinate, and implement a sequential and non-sequential mix of age-appropriate courses and workshops in multiple disciplines including – painting, drawing, ceramics, photography, digital arts, glass, metals, woodworking, textiles, and printmaking.
  • Contract, negotiate pay rates within approved guidelines, train, orient, evaluate, and maintain competent artist instructors for all courses.
  • Student and teacher safety – including the creation and dissemination of all emergency procedures including safety drills when appropriate.
  • Secure, maintain and file all contracts for all instructors.
  • Process and provide instructor pay schedules with documentation of hours worked to the Senior Finance Director each pay period.
  • Develop and maintain artistically and educationally sound classes and workshops for all outreach programs.
  • Observe instructors and provide performance evaluations to the instructors and to the Executive Director on a regular basis.
  • Act as the point of contact for the students and for parents.
  • Maintain the physical studio appearance/use of the studio facilities and storage closets and ensure that equipment, supplies, and other items necessary for instruction are available and in good condition.
  • Supervise and manage the completion of all classes/projects of students.
  • Create the course descriptions and schedules for the quarterly class catalog.
  • Maintain and record all planning in Program Planner on Sharepoint
  • Enter courses into ProClass System and update entries as needed.
  • Process registrations (email, walk-in, or phone), answer phones and provide excellent customer service when in the office.
  • Perform the administrative and record-keeping responsibilities as outlined by the Executive Director and as needed to account for transactions and activities, including, but not limited to:
        • Issuance of instructor contracts, pay rates, payment requests, and instructor pay schedules.
        • Updates to session database in relation to instructors, pay rates, classes.
        • Updates to master list database for changes of addresses or new instructors.
        • Documentation of quarterly department totals.
        • Monitor enrollment of each class, canceling if necessary, notifying instructor and students, and request refunds or credits for paid students.
        • Responding to scholarship inquiries
        • Handling customer relations and complaint resolution.
      • Teach classes and substitute for teachers when needed.
      • Attend weekly directors meetings from 10-11 am on Tuesdays or at other times, as designated by the Executive Director.
      • Develop and coordinate outreach opportunities with community organizations, public/private schools, and clubs.
      • Develop and implement customized workshops/classes for a variety of organizations
      • Coordinate and host community open house events to generate exposure and market programming.
      • Performs other duties as assigned by Executive Director.



Knowledge, Skill, and Abilities:

      • Proficiency in Microsoft Office Suite: PowerPoint, Word, and Excel.
      • ProClass: be able to use custom class registration software.
      •  Working knowledge of Facebook, YouTube, Vimeo, and similar Social Media products.
      • Group email distribution (Mailchimp), photo editing and Windows Media proficiency
      • Must maintain records and files in a highly organized fashion.


Expected Hours of Work:

40 hours per week; specific office hours determined in coordination with Executive Director. Flexibility to work
some overtime for scheduled events.
Benefits include PTO, sick leave and classes


Interested applicants should email cover letter and resume to