Essential Functions:

 

  • In coordination with program directors, design, coordinate, and implement a sequential and non-sequential mix of age-appropriate courses and workshops in multiple disciplines including – painting, drawing, ceramics, photography, digital arts, glass, metals, woodworking, textiles, and printmaking.
  • Contract, negotiate pay rates within approved guidelines, train, orient, evaluate, and maintain competent artist instructors for all courses.
  • Student and teacher safety – including the creation and dissemination of all emergency procedures including safety drills when appropriate.
  • Secure, maintain and file all contracts for all instructors.
  • Process and provide instructor pay schedules with documentation of hours worked to the Senior Finance Director each pay period.
  • Develop and maintain artistically and educationally sound classes and workshops for all outreach programs.
  • Observe instructors and provide performance evaluations to the instructors and to the Executive Director on a regular basis.
  • Act as the point of contact for the students and for parents.
  • Maintain the physical studio appearance/use of the studio facilities and storage closets and ensure that equipment, supplies, and other items necessary for instruction are available and in good condition.
  • Supervise and manage the completion of all classes/projects of students.
  • Create the course descriptions and schedules for the quarterly class catalog.
  • Maintain and record all planning in Program Planner on Sharepoint
  • Enter courses into ProClass System and update entries as needed.
  • Process registrations (email, walk-in, or phone), answer phones and provide excellent customer service when in the office.
  • Perform the administrative and record-keeping responsibilities as outlined by the Executive Director and as needed to account for transactions and activities, including, but not limited to:
        • Issuance of instructor contracts, pay rates, payment requests, and instructor pay schedules.
        • Updates to session database in relation to instructors, pay rates, classes.
        • Updates to master list database for changes of addresses or new instructors.
        • Documentation of quarterly department totals.
        • Monitor enrollment of each class, canceling if necessary, notifying instructor and students, and request refunds or credits for paid students.
        • Responding to scholarship inquiries
        • Handling customer relations and complaint resolution.
      • Teach classes and substitute for teachers when needed.
      • Attend weekly directors meetings from 10-11 am on Tuesdays or at other times, as designated by the Executive Director.
      • Develop and coordinate outreach opportunities with community organizations, public/private schools, and clubs.
      • Develop and implement customized workshops/classes for a variety of organizations
      • Coordinate and host community open house events to generate exposure and market programming.
      • Performs other duties as assigned by Executive Director.

 

 

Knowledge, Skill, and Abilities:

      • Proficiency in Microsoft Office Suite: PowerPoint, Word, and Excel.
      • ProClass: be able to use custom class registration software.
      •  Working knowledge of Facebook, YouTube, Vimeo, and similar Social Media products.
      • Group email distribution (Mailchimp), photo editing and Windows Media proficiency
      • Must maintain records and files in a highly organized fashion.

 

Expected Hours of Work:

40 hours per week; specific office hours determined in coordination with Executive Director. Flexibility to work
some overtime for scheduled events.
Salary:
$35,500
Benefits include PTO, sick leave and classes

 

Interested applicants should email cover letter and resume to amyjordan@sawtooth.org